Early Childhood Enrollment Coordinator
Reports To: Senior Director, Early Childhood
Location: Administrative
Classification: Full-Time | Hourly, Non-Exempt
Mission: To inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible, and caring citizens.
Job Summary
The Enrollment Coordinator provides organization-level enrollment leadership across all Clubhouse Early Childhood Enrichment Center sites. Under the direction of the Senior Director of Early Childhood, this role manages the full enrollment pipeline, guides Center Directors on enrollment strategy, ensures compliance with licensing paperwork, and serves as the primary point of contact for families entering the program.
Duties & Responsibilities
- Manages all enrollment inquiries, schedules family tours, and processes new enrollment across all sites
- Maintains waitlists, priority enrollment processes, and cross-site family transfer coordination
- Guides Center Directors on enrollment strategy, capacity goals, and family conversion
- Coordinates subsidy and scholarship intake, including DSS childcare assistance and organizational scholarships
- Prepares and distributes digital family onboarding packets and enrollment documentation
- Tracks monthly enrollment data and prepares attendance projections for all sites
- Manages compliance for childcare licensing paperwork across all Early Childhood Enrichment Center sites
- Communicates priority enrollment timelines and policies to families and staff
- Supports Center Directors with enrollment-related reporting and data analysis
- Identifies family support needs identified during the enrollment process and communicates those needs with appropriate agencies
- Associate's degree or higher in Business, Early Childhood Education, Human Services, or related field preferred
- Minimum 2 years of experience in childcare enrollment, administrative coordination, or related field
- Knowledge of South Dakota DSS childcare subsidy programs and childcare licensing requirements preferred
- Strong organizational and data management skills
- Proficiency in Microsoft Office and enrollment management systems
- Excellent written and verbal communication skills with diverse families
- Commitment to equitable access and family-centered enrollment practices
- Primarily office-based with regular visits to all Clubhouse Early Childhood Enrichment Center sites
- Ability to sit for extended periods while completing administrative work
- Ability to travel between BGCNP sites as needed
- This position is considered to be safety-sensitive
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.
We are proud to be an Equal Opportunity Employer and a Drug-Free Workplace!
All qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, non-job-related disability, or any other protected class.
The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local, state, and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at 605-692-3333.