Executive Administrative Assistant

• Work directly with the CEO and Chief of Staff to support all aspects of daily operations.
• Keep the CEO and Chief of Staff informed of time-sensitive and priority issues, ensuring timely follow-up.
• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements; exercise discretion in committing time and evaluating priorities.
• Prepare, reconcile, and submit expense reports for the CEO and other executives.
• Draft, review, and send communications on behalf of company executives.
• Answer and respond to phone calls; relay messages and information accurately.
• Prioritize and manage emails, responding when appropriate.

• Assist the CEO in preparing for board meetings, including counting quorums, organizing logistics, and gathering necessary documents.
• Coordinate and support the Annual Meeting and other board-related events.
• Maintain and update board minutes, policies, notes, and documentation.
• Manage, track, update, and report all board documents and metrics to the CEO.

• Maintain confidential and sensitive information with the highest level of discretion.
• Organize and maintain various records and documents for the CEO, C-suite, and Senior Leadership team.

• Respond to day-to-day inquiries from the Senior Leadership and C-suite teams.
• Assist with special initiatives under the direction of the Chief of Staff.
• Provide administrative support to other executives or departments as needed.

• Answer incoming calls and direct them appropriately.
• Greet and assist visitors and customers in a professional and courteous manner.
• Perform general administrative tasks to support the Admin Team, including filing, copying, scanning, and data entry.
• Manage incoming and outgoing mail and deliveries.
• Maintain a tidy and organized reception area.

• Coordinate travel arrangements and itineraries for the CEO and executives.
• Attend meetings as required, including periodic evening work and travel to meetings in various South Dakota communities.

• Perform additional and/or alternative duties as assigned.
• Typical schedule: Monday–Friday, 8:00 AM–5:00 PM, with occasional evening or weekend work as needed.

• Bachelor’s degree preferred
• Three to five years prior experience in supporting a senior executive or team
• Sound judgment with the ability to prioritize
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills
• Ability to pay attention to detail
• Comfortable interacting with high-level executives
• Thrives in a fast-paced environment

• Must be of the mental and physical capacity to observe, interact, and communicate with youth, staff, volunteers, parents, etc., at the Club to ensure the safety of the space and others, provide guidance and reflection per the Club priority outcomes and goals
• Ability to stand/sit for long periods throughout a shift
• Ability to operate various types of general office equipment including PC, telephone, copier, etc.
• This position is considered to be safety-sensitive.

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

We are proud to be an Equal Opportunity Employer and a Drug-Free Workplace!

All qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, non-job-related disability, or any other protected class.

The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local, state, and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at 605-692-3333.